Job Opportunities

The School of Music of the Hong Kong Academy for Performing Arts is looking for an Assistant Executive Officer to provide administrative and clerical support in the day-to-day operation and management of the School. 

Applicants should:

(a)  Have completed post-secondary education, preferably at degree level or equivalent;

(b)  Have a proven record of at least 4 years of office working experience; 

(c)  Good command of spoken and written English and Chinese, including Putonghua;

(d)  Good knowledge of MS Word, Excel, and Chinese word processing. Basic knowledge of MS Access is a must; 

(e)  Possess good organisational and interpersonal skills;

(f)  Be pleasant, self-motivated, flexible, responsible and able to work independently.  

TERMS OF APPOINTMENT

Appointment will be on a two-year contract.  Renewal of contract is subject to work performance and operational needs of the Academy.  A gratuity payment equals up to 10% of the total basic salary earned during the contract period may be granted upon satisfactory completion of the full contract period.  The amount of gratuity payable will be the sum which, when added to the Academy’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance, equals 10% of the total basic salary drawn during the contract period.   Fringe benefits include leave, medical, and dental benefits.  Starting salary will be commensurate with qualifications and experience.

The appointee will be required to provide administrative support to the Office of the Deputy Director (Academic).  Duties shall include liaison and coordination with internal and external parties; handling secretarial tasks; preparing correspondence; logistical support for meetings and events; travel arrangements; and any other duties as assigned.

Applicants should have:
(a) At least a Higher Diploma, preferably a recognised degree.
(b) A minimum of 5 years of relevant administrative experience, preferably in education setting. Previous experience in serving senior management is an advantage.
(c) Good command of both written and spoken English and Chinese, with the ability to communicate in Putonghua.
(d) Strong communication skills, self-motivated, detail-oriented, able to prioritise multiple tasks. 
(d) Proficiency in computer applications, including MS Office (Word, Excel and Powerpoint) and Chinese word processing.

TERMS OF APPOINTMENT
Appointment will be on a two-year contract. Renewal of contract is subject to work performance and operational needs of the Academy.  A gratuity payment equals up to 10% of the total basic salary earned during the contract period may be granted upon satisfactory completion of the full contract period.  The amount of gratuity payable will be the sum which, when added to the Academy’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance, equals 10% of the total basic salary drawn during the contract period.  Fringe benefits include leave, medical, and dental benefits.  Starting salary will be commensurate with qualifications and experience. 
 

The postholder will assist the Head of Campus Development to:

• Manage, administer, monitor and co-ordinate construction projects and campus renovation / improvement works from inception to the completion of the projects;

• Evaluate the space requests of the Academy, review the utilisation of space, assist in developing space allocation plans and establishing a space standard for the Academy to maximise the effective use of the campus space; 

• Prepare project documents including but not limited to contract documents, tender documents, design drawings, specifications, issuing works orders, purchasing orders, budget plans and construction / implementation programmes; 

• Supervise consultants and contractors as well as monitor and manage the performance of consultants and contractors; 

• Liaise with relevant stakeholders on space, project and technical matters;

• Enforce proper site management including but not limited to monitoring the progress of works on site, and co-ordinating with consultants, site staff and contractor(s) on implementation of works across various trades in architectural, structural and building services, particularly on prompt consolidation and arrival of a solution to site problems; 

• Supervise professional/technical staff and provide professional advice and support; and

• Undertake any other duties as assigned by supervisors.

Applicants should:

(a)    Possess a recognised degree in Architecture / Building Surveying / Engineering / Quantity Surveying or related discipline with at least 8 years of post-qualification experience;

(b)    Be a member of a professional institution, e.g. HKIA, HKIE, HKIS or similar professional bodies;

(c)    Have minimum 6 years of project management experience in handling or managing capital works projects and budget control. Experience in a public project will be an advantage;

(d)    Be well versed with Hong Kong construction and  building-related legislations, government procedures and policies;

(e)    Preferably have knowledge in BIM or green building;

(f)    Have good interpersonal and presentation skills; and

(g)    Have a good command of both written and spoken English and Chinese.

TERMS OF APPOINTMENT

Appointment will be on a two-year contract.  Renewal of contract is subject to work performance and operational needs of the Academy.  A gratuity payment equals up to 15% of the total basic salary earned during the contract period may be granted upon satisfactory completion of the full contract period.  The amount of gratuity payable will be the sum which, when added to the Academy’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance, equals 15% of the total basic salary drawn during the contract period.  Fringe benefits include leave, medical, and dental benefits.  Starting salary will be commensurate with qualifications and experience.  

Appointees will report to the Manager (Box Office) of Venue Performance Office.  They will be responsible for selling event tickets to the general public, answering venue enquiry and performing all administration duties relating to the Box Office including preparation of daily sales reports and financial reconciliation. Appointees are required to perform duties according to the working roster set by the Manager (Box Office).

Qualifications:

(a) At least 5 subjects at Grade E or above in the HKCEE, or Level 2 or above in the HKDSEE, including English Language (Syllabus B) and Chinese Language;

(b) Pleasant personality;

(c) Good command of spoken English, Cantonese and Putonghua;

(d) Good computer skills; and

(e) Preferably having experience in ticket selling and cashier office.

TERMS OF APPOINTMENT
Appointment will be on a one-year basis. Renewal of contract is subject to work performance and operational needs of the Academy.  

In a city renowned for its international outlook and connectivity, The Hong Kong Academy for Performing Arts plays a unique and influential role in developing future generations of performing artists that include performers, practitioners, designers and technicians. The Academy’s six Schools: Chinese Opera, Dance, Drama, Film & Television, Music, and Theatre & Entertainment Arts create a vibrant centre of practice, production, teaching and practice-as-research. Its outstanding reputation is reinforced by the quality of its performers and its partnerships with other centres of excellence locally, regionally and internationally. With international residencies, visiting artists and alumni, including some of the most respected professionals in their disciplines, the Academy is committed to the training of future world-class performers and practitioners.

The Position
The Academy is now looking for a high calibre executive who will support the senior management in formulating and implementing the Academy’s strategy initiatives. He/She is required to oversee various offices and give steer on areas related to campus development, facility management, venue operations, etc. and ensure that they are delivered effectively, efficiently and in full compliance with relevant regulatory frameworks. The appointee will assist senior management to establish operational priorities and to drive related projects forward. He/She may represent the Academy to attend meetings, including various Legislative Council panels and District Council meetings, on ad hoc projects and matters relating to campus development.

Job Requirements
- A strong administrative background and an extensive track record of involvement in a wide range of operational areas
- Substantial experience in managing strategy studies, capital works projects, facility management and operations in sizeable organisations, preferably in tertiary institution(s) 
- Candidate with relevant professional qualification in the areas of architecture, engineering, surveying or a related discipline and track record of leading developmental projects will be an advantage
- Conversant with government procedures, particularly on procurement, tendering and funding submissions
- Demonstrable high-level of management and organisational skills
- Ability to draft complex documents such as funding submissions, project reports and Council papers
- High level of spoken and written proficiency in English and Chinese languages

TERMS OF APPOINTMENT
Appointment will be on a two-year contract. Renewal of contract is subject to performance and operational needs of the Academy.  A gratuity payment equals up to 15% of the total basic salary earned during the contract period may be granted upon satisfactory completion of the full contract period. The amount of gratuity payable will be the sum which, when added to the Academy’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance, equals 15% of the total basic salary drawn during the contract period. Fringe benefits include leave, medical, and dental benefits.  Starting salary will be commensurate with qualifications and experience. Non-accountable Cash Allowance will be provided to the eligible appointee.

The postholder will assist the Campus Development Office in maintaining the buildings and facilities of the Academy. Duties include:

- Handling building repair and maintenance related works;
- Involved in improvement and renovation projects;
- Supervising works contractors and technicians;
- Assisting in monitoring statutory compliance of buildings and facilities;
- Performing shift and emergency duties, etc.

Applicants should have :
(a) (i) A Higher Diploma in Building Surveying / Building Studies / Engineering or other relevant disciplines with a minimum of 4 year’ experience in building repair and 

            maintenance; OR
     (ii) A Higher Certificate in Building Surveying / Building Studies / Engineering or other relevant disciplines with a minimum of 6 years’ experience in building repair and 

           maintenance.
(b) Five passes in HKCEE or Level 2 or equivalent in five subjects in HKDSE subjects, including English Language and Chinese Language.

(c)  Holding a valid safety training course certificate (commonly known as “Green Card”);
(d) Skill and experience in computer software applications including AutoCAD, MS-Office, etc.;
(e) A high degree of self-motivation, and good supervisory, interpersonal and communication skills; and
(f) Good written and spoken communications in both English and Chinese.

TERMS OF APPOINTMENT
Appointment will be on a two-year contract.  Renewal of contract is subject to work performance and operational needs of the Academy.  A gratuity payment equals up to 10% of the total basic salary earned during the contract period may be granted upon satisfactory completion of the full contract period.  The amount of gratuity payable will be the sum which, when added to the Academy’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance, equals 10% of the total basic salary drawn during the contract period. Fringe benefits include leave, medical, and dental benefits.  Starting salary will be commensurate with qualifications and experience. 
 

The postholder will be responsible to the Supplies Manager. He/She is required to carry out duties relating to the purchasing and supply activities in the Supplies Office.

Applicants should have:
(a) A Higher Diploma or Degree in Purchasing and Supply Management or other related discipline;
(b) 2-3 years work experience in a sizeable organization / education institutions is preferred;
(c) Experience in preparing RFQ/tender documents, assisting users in compiling RFQ/ tender assessment and award of contracts in compliance with the related policies and guidelines;
(d) Preferably have experience in operating inventory control or fixed asset management system;
(e) Performed other duties as may be assigned;
(f) Proficiency in Microsoft Word and Excel;
(g) Be detailed oriented and able to work under pressure to meet the deadline;
(h) Good interpersonal and communication skill; 
(i) Willing to learn and take initiative;
(j) Good command of written and spoken English and Chinese; and
(k) Be attentive to details and able to work under pressure to meet the deadline.

Applicants with less working experience or fresh graduate in related discipline would also be considered.

TERMS OF APPOINTMENT
Appointment will be on a two-year contract.  Renewal of contract is subject to work performance and operational needs of the Academy.  A gratuity payment equals up to 10% of the total basic salary earned during the contract period may be granted upon satisfactory completion of the full contract period.  The amount of gratuity payable will be the sum which, when added to the Academy’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance, equals 10% of the total basic salary drawn during the contract period. Fringe benefits include leave, medical, and dental benefits.  Starting salary will be commensurate with qualifications and experience.